Claiming Back Expenses
All volunteers are entitled to claim back any expenses that they have incurred through their volunteering, such as train fares, petrol or purchases, provided they were agreed in advance with a member of staff.
In order to claim back your cash, simply come to the Student Activities Centre with a valid recepit / ticket within 7 days of incurring your expenses. A blue cash request form will be completed for you. If you are claiming back expenses for car travel, we will repay you 15p per mile (mileage based on postcodes according to the AA Route Planner). Once the form has been signed by a Volunteering Co-Ordinator you can take it over to the Cash Office during opening hours. If your expenses are over £60 you will need to use a green Cheque Request form instead.
The Cash Office is located in reception in the Mandela Building.
Opening hours are:
Monday - Friday 9-5
Saturday 10-4.
We would prefer you not to spend your own money in large amounts if at all possible. If you know that you need to buy something large in advance, we will organise to either do it for you on your behalf or arrange a float for you. This can be up to £100. All floats need to be arranged at least 2 working days before they will be needed, and can be collected from the cash office during opening hours with your Student ID card. When you get your float, you will also be given a small green cash float form. It is essential that you keep this and return it to the cash office with any receipts and change within 7 days